Working Hours:

Specific work hours to be agreed upon by the supervisor and employee prior to the onset of employment. Schedule will be set-up for each semester and semester break with changes during weeks of events that the individual is requested to work (excluding during class time).

Summary:

The Student Life Assistant provides administrative support to the Director of Student Activities and supports student life activities, including but not limited to assisting with virtual activities and event registrations, marketing of events, overseeing student task deadlines and delegating tasks as needed. The Student Life Assistant receives direction on day-to-day operations from the Director of Student Activities.

Essential Duties and Responsibilities:

• Perform administrative/clerical duties such as typing correspondence, filing, data entry, photocopying, answering the telephone and taking accurate messages
• Delegate work to the work-study student employees
• Oversee deadlines for other student employees’ tasks
• Oversee fundraising data entry, from preparing deposits to crediting and updating reports
• Run errands on campus
• Assist with Mailings
• Assist with Fundraising activities
• Assist with survey data collection
• Compile data for assessment and configure spreadsheets
• Assist club/organization officers
• Train club/organization officers
• Assist students when they come to the office for basic information
• Inventory office supplies and notify Student Life Coordinator timely
• Inventory Food Pantry/Clothing Closet items
• Provide contactless giveaway assistance and assembly
• Assist with activities and events, including but not limited to selling tickets, book sales, set-up, and break-down, whenever possible
• Serve as a backup for work-study positions in office
• Update social media
• Email and call booking agents for events 
• Pantry
  • Organization/Inventory Tracking
  • Data Collection
  • Statistics/Ordering with Helping Harvest
• Data Collection for Student Life events
• Fitness Center
  • Student Worker Scheduling
  • Supplies
  • Fitness Center Programming
• Other related duties as assigned

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

Required

• Associates degree      
• Excellent writing, editing, and accurate data entry skills
• Above average organizational skills, reliability, and self-reliance are essential

Computer Skills: 

To perform this job successfully, an individual must be proficient in the use of MS Word, Excel, Access and PowerPoint and Internet skills/social media. Ability to use Canva Software, and Adobe Illustrator required.

Adobe Illustrator

Communication Skills:

Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variables in situations.

Mathematical Skills:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. 

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand, to sit and to reach with hands and arms. The employee is occasionally required to walk and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds.

Work Environment: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually moderate.