Working Hours:  

Working hours for this position consist of a 7.5 hour period per day Monday through Friday. Specific work hours to be agreed upon by the supervisor and employee at the onset of employment.

Summary:

Computes, classifies, records, verifies and reports on numerical data for use in maintaining accounting records by performing the following duties.

Essential Duties and Responsibilities:

1. Develop, implement and maintain appropriate accounting systems for all College funds including, but not limited to, the Restricted and Agency Funds. Maintaining the accounting systems may include the following:
   1. Analyze various accounts and prepare required adjusting and correcting journal entries.
   2. Review and approve purchases and disbursements.
   3. Prepare chargeback journal entries.
   4. Perform close of month operational checklist activities which result in generation of trial balance.
   5. Perform close of year reconciliations to prepare for audit.
   6. Prepare monthly financial reports for the Board of Trustee meetings and management.
   7. Review and post requests for fund or account transfers.
   8. Participate in the development of, accounting for, and control of all College budgets.
2. Prepare and submit invoices and reports for management and grant agencies as required.
3. Assist Grant Coordinators in development, posting, and monitoring of budgets in accordance with grant guidelines.             
4. Assist agencies and club advisors in following the College’s policies and procedures for the purchasing of goods and services and disbursement of funds.
5. Reconcile cash accounts on a monthly basis.
6. Assist auditors as required in the preparation and account analysis of all funds.
7. Assist the Controller in the maintenance of the Accounting Policy and Procedure Manual.
8. Keep current on the changes of accounting procedures and reporting requirements as directed by State and Federal Agencies, including updates of FASB and GASB standards.
9. Prepare accounting analysis and reports for both internal management and outside agencies as required.
10. Inform the Controller of any deviations in established accounting procedures, or breaches of internal control.
11. Account for fixed assets.
12. Account for loans/bonds/notes which includes drawing down funds, preparing journal entries, and making principle/interest payments as per the debt service schedule.
13. Act as back-up in the absence of the other Senior Accountant.
14. Perform other tasks as assigned by the Controller.

Supervisory Responsibilities:                                                   

This job has no supervisory responsibilities.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:                                                    

Bachelor's degree (B.S./B.A.) in Accounting from accredited four-year college or university; or CPA certificate; or Bachelor’s degree (B.S. or B.A.) in Business with at least twelve credits in accounting. Three years accounting-related experience required. Experience in grant accounting and/or grant auditing highly preferred.

Communication Skills:                                         

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to read and interpret legal contracts and federal and state grant documents. Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills:

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry.  Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to use PV tables and factors.

Reasoning Ability:                                                

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills:

To perform this job successfully, an individual should have knowledge of computerized accounting systems and controls, as well as experience with Word Processing software.

Must possess a high level of proficiency and expertise in the use of spreadsheet software.                                              

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.