Working Hours:

Working hours for this position consist of a 7.5 hour period (between the hours of 7:30am and 7:30pm) exclusive of a ½ or 1 hour lunch. These hours to be agreed upon between the supervisor and employee at the onset of employment. Position normally requires working Monday through Friday but may require working occasional weekend hours based on the needs of the department. Will require working one evening per week.

In addition to the above, this position may require additional evening and/or weekend work with the employee having the option of working this time in addition to, or in lieu of regular hours.

Summary:

The Accounts Receivable Analyst reports to the WED/CE Records Manager and is responsible for all accounts receivable records, including various tasks that have to do with invoicing, research, collections and adjusting vendor and occasionally student accounts as appropriate. This position works closely with third party vendors, the Financial Aid Office, and the Foundation for the College.

Essential Duties and Responsibilities:

1. Maintain all accounts receivable records, including, but not limited to:

• Review accounts with credit balances to determine accuracy of refunds.
• Prepare and send out invoices and credit memos on behalf of all areas of the College, and adjust student accounts, when relevant.
• Work closely with the Financial Aid Office to apply awards, make adjustments to awards and process refund checks to students.
• Work closely with the Foundation for Reading Area Community College and other third parties to apply and monitor scholarships and funded payments, and maintain related student records.
• Bill and maintain sponsorship student billings.
• Research account discrepancies.
• Prepare all related entries to be posted to the accounts, as necessary.

2. Undertake periodic assignments, such as analysis and adjustment of drop/add activity each term.
3. Prepare and analyze statements and aging reports. Identify and research delinquent accounts.
4. Assist with the registration of Community Education sponsored students during peak periods.
5. Provide routine direction of part-time (15 hpw) and student work/study program clerical workers assigned to the Accounts Receivable department.
6. In the absence of the Cashier, and at peak periods, receive payments over the counter.  Preparation and verification of daily deposit may be required in the absence of the Cashier.
7. Provide office coverage as required.
8. Perform office functions necessary for the performance of the responsibilities of the job, such as copying, record keeping, interaction with students and vendors, etc.
9. Insure all security procedures (including safe locking procedures) are consistently applied in accordance with institutional standards and practices.
10. Perform other job-related duties as assigned.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Qualifications:

       Required:

       Education and experience (either a or b is required)

        a. High school diploma or equivalent with one or two years’ work experience in collections/accounts receivable or the Cashier area at RACC required   OR

        b. an Associates Degree in Accounting or Business w/financial accounting courses required.

• Knowledge of computerized accounting systems.
• Experience with spreadsheet and work processing software.
• Demonstrated analytical and problem solving abilities.

       Preferred:

• Community College Experience
• Bi-lingual English/Spanish

Other Requirements:

Excellent communication skills and the ability to establish and maintain rapport with staff, students, and vendors.

Supervisory Responsibilities:

This job has no supervisory responsibilities.

Communication Skills:                                              

Bilingual English/Spanish preferred. Ability to read and interpret general publications.  Ability to write business correspondence. Ability to effectively present information and respond to questions from customers, staff and students.

Mathematical Skills:                                                  

Ability to perform basic mathematical computations including addition, subtraction, multiplication and division.  Ability to calculate, count and change currency.  Ability to calculate figures such as discounts and percentages.

Reasoning Ability:                                                     

Ability to follow written and oral instructions.

Computer Skills:                                                                    

To perform this job successfully, an individual should have knowledge of Internet software, spread sheet software; data based programming and word processing software. Must be able to learn how to use College’s Administrative software system.

Certificates, Licenses, Registrations: 

None

Physical Demands: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus.

Work Environment: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

FOR ANNUAL SECURITY AND CRIME STATISTICS REPORTS: https://www.racc.edu/about-racc/clery